NEIU Departments can take advantage of electronic end-of-semester surveys. E-surveys run during the final two weeks prior to the examination period for each semester. The CTL sends out reminder messages by e-mail to all departments at 8 weeks prior to the evaluation period.
New Customers (Departments New to Electronic End-of-Term Surveys)
Department provides CTL with an e-copy of the existing survey instrument.
CTL consults with chair and department coordinator to design e-survey.
CTL keys the new e-survey into SmartEvals.
Department chair tests the new survey and signs off that the survey is designed as requested and produces results as expected.
Go to "Regular Customers" work flow below.
Regular Customers (Departments Who Have Used Electronic Surveys Before)
At 8 weeks prior to evaluation release, the CTL e-mails departments to remind them to request electronic survey setup by 6 weeks prior to evaluation release.
By 6 weeks prior to evaluation release, department chair, secretary, or coordinator fills out the eSurvey Request Form.
CTL associates the departments' survey data sets, and survey projects for the current semester.
2 weeks prior to evaluation release, CTL e-mails faculty with tactics for increasing response rates.
1 week prior to evaluation release, CTL broadcasts e-mail to students to emphasize the short time commitment, anonymity, and the fact that instructors have access to survey feedback only after grades are submitted.
On the day of evaluation release, CTL activates the "Begin Your End-of-Semester eSurveys" link on the student D2L landing page (faculty do not see this link).
The survey is open for 2 weeks prior to the examination week.
After grades are submitted, CTL e-mails department chairs, office staff, and faculty to share instructions for downloading survey results.
In order to ensure a high response rate for e-surveys, insrtuctors should take the following actions before the survey period begins:
Publicize the e-survey. Tell your students the following information at least 1 week prior to the opening of the e-survey (preferably in person, as an e-mail message, and as an Announcement in your course shell):
Expect an e-mail message with directions 1 week prior to the opening of the survey.
The e-survey should take approximately 15 minutes to complete.
The e-survey is completely anonymous: no identifying information is recorded or tracked.
Faculty members have no access to survey results until after final grades are submitted.
By taking the survey, students are helping their future colleagues; changes and updates in course content, pacing, and instruction are driven by student feedback.
Students should watch for the "Begin Your End-of-Semester eSurveys" link on their Desire2Learn landing page (NOT in individual courses).
After grades are submitted, department chairs and designated office staff have access to the results of your department's electronic end-of-course student-evaluation surveys. Here is the process for gaining access to your department-level reports:
Log in with your user name and password, as provided to you by the CTL in a separate message. The Dashboard screen displays.
Click on the name of the desired survey results under the Project Name column (or click the corresponding icon in the View column). The Aggregated Results screen displays.
Right-click (Mac: CTRL+click) on the desired report (likely the green PDF icon, which contains both numerical and open-ended responses).
On the resulting drop-down menu, select "save target/link as."
Save the file to the desired location on your computer or portable media.
To save more reports, click Results-->Project Results in the top-right navigation area.
Note: You can see individual-course surveys, as well. At the bottom of the Project Results page is the Course-Level Results section. Select your department from the Select Level drop-down menu, and then click the Find Course button. The list of all individual courses and their results files displays. To create a batch report, listed by course, check the "select all" check box at the top of the checkbox column, then click the Generate Batch Reports link.